Whether its reducing methane emissions at agricultural facilities and landfills, repurposing contaminated properties, producing alternative energy, or sequestering carbon, weve been focused on finding smart climate solutions and improving the natural environment since our inception over 50 years ago. Join our 100% employee-owned firm and start creating your own legacy. The Project Administrator is responsible for assisting with various project-related and business development tasks to facilitate operational activities and coordination between staff, clients, and vendors. You will report to the Winchester, VA office 4 days a week and 1 day remote.
How you can make an impact
Review and file daily logs prepared by field personnel to incorporate daily project field activities into monthly/quarterly reports.
Prepare draft reports for management review and incorporate feedback to prepare final reports for client submission.
Complete data entry and database review/coordination for field data from routine O&M projects.
Assist managers with preparation and update of project budgets and project schedules and tracking project revenue and expenditures.
Prepare, distribute, and electronically file monthly invoices and billing projections.
Support field staff and managers in managing field-testing equipment and compiling equipment use logs.
Request and track cell phones and orders for assigned projects.
Create and issue Purchase Orders for supplies, rentals, and project materials, tracking all purchases and related documents with an emphasis on cost reduction and efficiency.
Distribute Purchase Orders to vendors, provide Purchase Order numbers to personnel at field and office locations, and send Purchase Orders and Receiving Reports for Accounts Payable processing.
Prepare and distribute accounting reports and invoice logs.
Process employee timesheets and expense reports.
Assist managers with proposal preparation and other business development activities, including miscellaneous correspondence and presentations.
Maintain files, coordinate routine maintenance, and pricing/recommendations for office equipment purchase/leasing.
Provide administrative support for Health and Safety Representative including setting medical monitoring appointments, safety training and preparation of quarterly Health and Safety reports.
Arrange travel, lodging, conferences, and catering as needed.
Associates degree or Business School Certificate required.
2 to 4 years of relevant working experience.
Valid drivers license with a driving record in good standing required.
As a growing firm, we offer excellent opportunities for career advancement and a competitive package, including:
Medical, dental, vision, 401K, and employer-funded Employee Stock Ownership Plan (ESOP)
Student Debt Employer Contribution Program
Paid holidays and PTO
SCS Engineers is an Equal Opportunity Employer (EOE). SCS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disabled status.
If you have questions, difficulty using our online system and/or you need an accommodation due to a disability then please contact us about your interest in employment at .